NPWW-How to Guide

Planning Calender

The sooner you begin planning National Public Works Week events and activities, the more successful you will be. The following is a sample calendar for the Planning Committee.

APWA Support
If you have questions or need help contact:

Marketing Department
American Public Works Association
2345 Grand Avenue, Suite 700
Kansas City, MO 64108-2625
Phone: 816/472-6100
Fax: 816/472-1610
www.apwa.net
Early February

Mid-February

Late February

March

May

June


Early February (Back to top)
  • Schedule a kickoff meeting to organize the celebration. Invite individuals from all public works departments, the chamber of commerce, public affairs office, community schools, and area businesses (vendor-partners).
  • Select a Planning Committee and chairperson.
  • Determine the organization's primary message for the celebration.
  • Discuss goals and set objectives.
  • Define target audiences.
  • Discuss and determine the events and activities that will attract target audiences and enable you to meet your objectives.
  • Establish a means to capture information during the celebration that will enable you to evaluate your success
  • Establish a means to record information at the committee level during the planning phase.
  • Establish a means to disseminate and collect information during the planning phase.
  • Select an Education Committee, a Promotions Committee, and a committee for each event; select a chairperson for each committee; clarify and assign responsibilities.

Mid February (Back to top)
  • Determine an operating budget and share information with committees.
  • Develop master calendar with milestones.
  • Develop a schedule of meetings to review progress with committee chairpersons.
  • Order National Public Works Week commemorative posters.

Late February (Back to top)
  • Committees meet to organize and begin planning phase.

March (Back to top)
  • Committee chairpersons begin meeting with Planning Committee chairperson to report progress and obtain support.

May (Back to top)
  • Celebrate National Public Works Week! Record the information necessary to evaluate how well you met your objectives.

June (Back to top)
  • Celebrate your success with committee members! Send thank-you notes to supporters, committee members, corporate sponsors and volunteers.
  • Collect information from each chairperson about the success of their activity or event.
  • Complete the National Public Works Week Activity Report and send it to American Public Works Association headquarters

Committe Structure
The following committee structure is suggested:

Committees
Planning Committee-
Oversees and manages all activities and events.

Event Committees-
One committee per event; organizes and completes all tasks associated with the event.

Education Committee-
Organizes all activities associated with the educational objectives of the celebration.

Promotions Committee-
Organizes all activities associated with the promotional objectives of the celebration.
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